How to Set Up a Sell-Out Events Site in WordPress

How to Set Up a Sell-Out Events Site in WordPress

WordPress is flexible enough for you to set up different kinds of websites, which are ranging from the personal blog platform to the large online marketplace. Even, with the existence of the templates and plugins, the possibilities are countless.

At present, there is a hot kind of website that is called as the sell-out events site. With this website, you can hold any kind of event you want, such as the special gathering, holiday tea party, conference and many more. Your website can be viewed as a great platform to promote and to publicize the upcoming events, giving your attendees the enough event information.

So, how to create such a great website? Here, we have listed all the detailed steps about how to set up a sell-out events site in WordPress.

Finish All the Basic Preparations

No matter what kind of WordPress site you are going to set up, you firstly have to finish the following preparations.

  • Choose a reliable WordPress hosting provider.
  • Install and activate the WordPress core to start running your website.
  • Decide the proper and clear website domain and title.
  • Choose a proper event theme for the installation.
  • Create and publish the About Us and the Contact Us pages so that readers can easily know what your website is about, which events you are going to hold mainly and how to contact you.

Install the Event Manager Plugin

After completing all of these preparatory tasks, now, you can add the system of event management using the Events Manager plugin. In fact, for the standard sell-out events website, the integration of map, calendar, booking and member control is essential. Luckily, this plugin can meet all of these requirements in a perfect way.

To use it, you should follow the below steps.

Set Up the Plugin Settings

Firstly, you need to set up this plugin by clicking Events > Settings from the dashboard of your WordPress site. Here, you can disable or enable some main functions of this plugin based on your needs.

To begin with, you need to decide the General Settings, with which you can determine whether to enable the features of thumbnail, recurrence, bookings, tags, categories, event attributes, event custom fields and event locations. Also, as you may upload some images when presenting your events, you need to decide the maximum and the minimum image width, height and size. In addition, with this plugin, you can allow some other people to submit the events publicly on your website.

General Settings

As for the Pages Settings, you can decide the permalink structure of all your events, locations, tags and categories. In addition, you can choose to display all your events and locations as the posts, pages or the custom post types, as well as enabling the comments for each event, showing the events search box, choosing the event list orderings and many more.

Pages Settings

In the Formatting Settings, you mainly need to determine the Date and Time settings for the date format, date picker format, 24 hours format and many more.

Formatting Settings

Lastly, if you allow the booking feature, you also need to set up the Bookings Settings to control how people can register for your available events, such as allowing the guest bookings, disallowing the double bookings, choosing the proper currency, customizing the booking feedback messages, showcasing the login form for bookings and many more.

Bookings Settings

Here, we need to note that the Events Manager plugin has a lot of settings for you to set up, covering all the aspects to better control the sell-out events website. In this case, you’d better open each setting part to make the ultimate configurations totally based on your needs.

Add the New Event

Now, you need to add and publish your newly launched event by clicking the Add Event button. Here, you firstly need to give a title and the detailed introductions of your event. This is as simple as editing a blog post.

After that, you should check the right-hand meta box to indicate the time of the event, which includes the starting and ending dates along with the precise time.

Event Date

Next, you can scroll the whole screen down to target the Where section. Here, you need to enter the detailed physical location of the event, which includes the country, region, state, city, town, address and the location name. In the right hand, you can see the Google Map that indicates your event location in a vivid manner.

Event Location

Note that once you have published the event, the location information will be stored automatically. And you can manage all your stored locations by clicking the Locations button. In addition, if you use this location again to hold some other events, you do not need to finish all the locations details, but can start typing in the Location Name field to search for your previously stored location. The rest detailed information can be filled out automatically.

Also, it is possible that you are looking to hold a virtual or an online event that does not have any physical location. If so, you need to click the corresponding checkbox that hides the fields of the event location.

Lastly, you need to decide the booking or the registration of your event if you want to enable registration of this event.

For this, you firstly need to create one or multiple tickets by giving the name, entering the description, deciding the charges, entering the value of spaces, determining the minimum and the maximum spaces for each booking and many more. In addition, you need to determine the cut-off booking date, after which the bookings will be closed for your event. With the ticket, people can send their bookings easily.

Create Ticket

Now, you can publish this new event and it can be displayed as the following. Note that if the kinds of events held on your website are various, you can also choose the tags and the categories for it.

Event Sample

As for the ticket, you can check our example as below. Note that you can create different tickets, each of which can be under the certain condition with the different charges, such as the group bookings and the early bookings.

Booking Ticket

Now, once people send their bookings, you can get the notification and check the information by clicking the Bookings button. Here, you can choose to approve or reject the request, and people will be informed via the email message.

Bookings button

Display the Event Calendar

The event calendar is a necessary component for the sell-out events site. Here, you can choose to use the Events Calendar widget offered by this plugin to tell people what events will happen and have happened in the sidebar.

Event Calendar in Sidebar

Or, you can create a special Calendar page to display the full-sized calendar using the below shortcode

Full-Size Event Calendar

Display the Event List

In addition to the event calendar, you also need to showcase an event list on a special page. This way, people can get a summarized view of all the events held on your website. For this, you only need to enter the below shortcode into your event page.

Event List

Note that the page is already decided when you set up the Pages settings of this plugin. Also, in this field, you can choose to show the events search box to help people target their wanted events easily.

Event Search Box

Allow the Event Submission

To make your sell-out events site professional, you also need to allow other people to hold the event on your website. This way, you can earn some commissions from them and can make your website content-rich. To do this, you only need to create a webpage that comes with the below shortcode.

Event Form Shortcode

In this case, people can submit their events after entering the event details. And you can check, approve and reject the submission by clicking the Events button.

Submit Event Form